Why Unit4?

  • At a glance

    Unit4 Invoice Capture is a modular, scalable range of Accounts Payable solutions from Unit4, powered by strategic partner Intelligent Capture. Unit4 Invoice Capture transforms Accounts Payable departments into efficient, automated functions, operating to best practices that enable the processing of purchase invoices to take place faster, more efficiently, with greater controls, all at a lower cost.

    Unit4 Invoice Capture has been uniquely designed, developed and integrated to leverage the maximum most value from your Unit4 investment while providing three flexible models for deployment – On-premises, fully managed service and/or a hybrid approach, allowing you to benefit from the solution that most suits your requirements, irrespective of the functionality desired.

     


     

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  • A better solution

    By directly receipting purchase invoices, whether paper, PDF, email, XML or EDI, Unit4 Invoice Capture introduces a new starting point - viewing accurate, cleansed electronic invoices from your existing Unit4 system with a structured process for managing exceptions. Fully integrated and certified, the solution provides the lowest risk and most cost effective means of capturing purchase invoices, giving you a great head start with processing invoices with the highest levels of efficiency and effectiveness. Indeed, if you choose the Managed Service deployment option, the solution enables you to receive 100% of your invoices electronically from day one, removing the need for extensive data entry and associated errors as well as offering rapid deployment, process automation and cost efficiencies.

    In short, with Unit4 Invoice Capture you benefit from a solution which: 

    • is designed specifically to optimise your existing Unit4 investment
    • will increase process efficiency and offers proven cost reduction
    • is low risk; combining a proven track record with the specialist expertise of Intelligent Capture, Unit4’s strategic partner in this area
    • increases control, auditability and accuracy across your accounts payable processes
    • offers a flexible delivery model – On-premises, fully managed service or a hybrid
    • delivers 100% electronic invoices from day one, using the managed service option
    • offers rapid return on investment
  • Cloud your way

    We believe in choice. Our powerful cloud solutions are tailored to support your organisation today, and grow with your changing needs.

    Our Cloud Your Way design allows for greater security and flexibility to move between public cloud, private cloud, and on-premises deployment.

    No matter how you choose to deploy our solutions, they deliver the same functional depth; you can still upgrade at your own pace and you can rely on the same rapid data restoration if you need to recover from errors or accidents.

     

     

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Experiences

  • “The solution, coupled with the process-based approach, has seen us drive down our debtors days while reducing invoice processing costs by over 35%” – P&O Ferrymasters

  • “Our overall aim was to centralise the Accounts Payable process while incorporating best practices. The solution and suggested process improvements have helped us to increase Accounts Payable efficiency by 65% and we have reduced Accounts Payable costs by 41%, all in a little under 12 months” – Four Seasons Health Care

  • "Substantial investments have been made in opening new department stores, modernizing and refurbishing our existing department stores, online sales and establishing a new small store concept, Desire by Debenhams. This amount of change and growth requires significant vision, a strong management team, and reliable information systems. We are reaping the benefits of recent changes and constantly seek ways to drive efficiency throughout the business.”

    Michael Conway, Finance Manager

Key Advantages

Unit4 Invoice Capture is a proven innovative solution that alleviates the all too common challenges, frustrations and payment delays found in many AP processes including inefficient use of staff resources, error prone rekeying of paper invoices, ineffective processes to identify and rectify invoice content issues, delays in visibility of accounting commitments and the inability to meet payment terms.

Seamless integration

Seamlessly integrates with, and leverages, your existing Unit4 solution.  Invoice Capture takes feeds of invoice numbers, PO numbers and suppliers from Financials and Business World to validate invoice data and once this is achieved, seamlessly passes back the extracted invoice data and image where the latter can be viewed at any time from within those solutions.

Single place to view, resolve and report on invoice exceptions 

The Exception Handler allows invoices that can’t be processed first time to be separated from other invoices; putting them into a single place where they can be rectified and the issues reported on to drive continuous process improvement.  

Transforms paper invoice processing through scanning

The solution extracts key invoice information automatically (Optical Character Recognition – OCR) and intelligently, without the need to create pre-defined templates. The data capture also has a “knowledge base” with the ability to “learn”, thereby continuously improving the data capture performance.

Future-proof solution

Allows you to handle invoices sent in any format.  Even if your organisation only currently receives paper invoices, you can be safe in the knowledge that Invoice Capture can accompany you on the journey towards e-invoicing as it provides common processing for pdf, xml and EDI invoices.

Key Capabilities

Unit4 Invoice Capture combines market-leading technology with best practice processes to provide a proven solution that improves the efficiency and accuracy of the Accounts Payable process, using fewer resources and in significantly less time. It offers your organisation the following capabilities:

  • Common processing of invoices, regardless of format in which they’re received.

  • Dedicated exception handling with integrated reporting.

  • Seamless bi-directional integration with Unit4 Financials and Business World.

  • “Intelligent” data capture using OCR technology without the need for invoice template creation.

  • Provides the facility for zero touch, straight through invoice processing.

More From Unit4

Unit4 Invoice Capture is part of a suite of comprehensive support solutions for the CFO office including:

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Unit4 Business World

Places effective financial management at the heart of your business systems and processes, delivering a fully integrated range of functions.

Unit4 Audit & Control

A best-in-class solution for full visibility and management of recurring finance, control and audit processes.

Unit4 Account Analysis

Straightforward audit tools for fast, simple, cost-effective financial auditing and management information

Unit4 Cash Flow Planning

More effective cash management and liquidity planning for better financial control and decision-making.