The Benefits of Outlawing Project Changes When Battling Scope Creep
Posted by Martijn van der Hoeden
Everyone has their own ideas about how the project should go, but they don’t always share these thoughts during the planning process. You end up getting halfway through your original timeline when you discover that one of the stakeholders has made major changes that will require twice the resources to get back on track. Outlawing project changes may seem like a drastic move to battle scope creep, but the benefits far outweigh the pushback you’ll get from implementing this option.
Stakeholders Will Pay More Attention to Input Periods
The stakeholders will not fail to bring up important points during the initial planning period if they know that they won’t be permitted to make changes throughout the course of the project. By putting this measure in place first, you make it clear that there are consequences to scope creep. If the stakeholder wants to be heard, they end up avoiding scope creep situations of their own accord.
You're going to encounter some pushback at the start of this process, but it's important to stay firm. Otherwise, you'll have to deal with the same stakeholders being angry when you have to use far more resources than expected to complete the project.
Limit the Changes You Need to Process
It’s hard to properly manage a project if you’re constantly making changes to the milestones and trying to reschedule around endless scope creep. You have enough on your plate as a project manager. When you outlaw project changes, you only need to dedicate your time to the truly unexpected situations that could throw things off entirely.
Optimize Resource Usage
You can’t get the most out of your people when you’re endlessly asking them to do more and more on a project that should have been finished months ago. Use a platform made for professional services organization, such as Unit4 PSA Suite, to help you figure out the best team assignments for your employees and whether you need to make on-the-fly adjustments.
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