Unit4 N.V. and its affiliated companies (“Unit4”), collect personal data of (the employees of) our customers and visitors of our websites whilst providing our services.
2. WHO PROCESES YOUR PERSONAL DATA?
2.1 Unit4 N.V., Stationspark 1000, Sliedrecht ( contact address: P.O. Box 5005, 3528 BJ Utrecht, the Netherlands), as well as its affiliated companies.
3. WHAT PERSONAL DATA DO WE PROCESS?
3.1 We may collect and process information in several ways:
i) Information you give to us, such as name, home address, phone number, date of birth and email address (or those of your employees or customers); and
ii) Information we get from your use of our services and your visit of our websites, such as name, date of birth, home address, e-mail address, IP-address banking account. We also process your preferences for certain products and services.
3.3 Your mobile device
We may provide features that rely on the use of additional information on your mobile device or require access to certain services. Granting us access does not mean that we have unlimited access to that information nor access to specific information without your consent. If permission is granted, we will collect the information for the specific means explained when requesting the authorization.
• Pictures and camera: We will not access your pictures nor your camera without first getting your explicit permission and we will never scan or import your photo library or camera roll. If you give permission to access photos or camera, we will only use images that you specifically choose to interact with the provided services.
• Location: We will not collect or use the location of your mobile device without first getting your explicit permission. Location is only employed to provide the required services.
• Contacts: We will not scan or import your contacts stored on your phone without first getting your explicit permission. Only if required for the services we will, with your explicit permission, Unit4 will have access to information that’s stored on your mobile device.
4. USING YOUR PERSONAL INFORMATION – PURPOSES AND USE
Unit4 uses the data we collect for:
Unit4 processes your personal data in the first place to be able to deliver our services to you. We use the data for example to send an invoice or maintain our relationship with you. We also use the data to answer any of your requests for information or to judge your application.
4.2 Engagement of third parties
4.3 Marketing and sales activities
As a customer of Unit4, we are happy to make offers for our products and services (including after termination of the contract with you). We do this by phone, email or mail, unless you object to this.
4.4 Processing of your data on Unit4 websites
We collect and use your personal data on our websites in the first place to deliver our (web) services and communicate with you. Your data are also used for research and analysis to improve our services and our websites. We may also use your data entered on our websites in certain cases to send information by e-mail about other services of Unit4 to you, provided that you have given us consent for that.
We do not share your personal data with third parties outside of Unit4 unless one of the following circumstances applies:
5.1 With your explicit consent
We may share your personal data with third parties outside Unit4 when we have your explicit consent to do so. You have the right to withdraw this consent at all times.
5.2 For external processing by third parties engaged by Unit4
5.3 For legal reasons
We may share your personal data with third parties outside Unit4 if we have a good-faith belief that access to and use of the personal data is reasonably necessary to:
i) meet any applicable law, regulation, and/or court order;
ii) detect, prevent, or otherwise address fraud, security or technical is-sues; and/or
iii) protect the interests, properties or safety of Unit4, our users or the public as far as in accordance with the law.
5.4 We may share aggregated, non-personally identifiable data with our partners, like advertisers, or the public. For example, we may share information publicly to show trends about the general use of our services.
6. STORAGE PERIOD
6.1 Unit4 does not store your personal data longer than is legally permitted and necessary for the purposes for which the data were collected. The storage period depends on the nature of the information and the purposes of processing. The maximum period may therefore vary per use.
7. ACCESS, RECTIFICATION AND DELETING OF PERSONAL DATA
7.1 Unit4 offers you access to the personal data we process. This means you can contact us asking us to inform you about your personal data that we have collected and processed and the purposes such data are used for. You may request such access by sending a letter or e-mail, including your name, address, phone number and a copy of a valid ID to Unit4 N.V., Corporate Legal Department, P.O. Box 5005, 3528 BJ Utrecht, the Netherlands or email@example.com. If request access to personal data in a cookie, you have to enclose a copy of the said cookie.
7.2 If you believe we are holding inaccurate personal data, please contact us so we can correct the data. You can contact us by sending a letter or e-mail, including your name, address, phone number and a copy of a valid ID to Unit4 N.V., Corporate Legal Department, P.O. Box 5005, 3528 BJ Utrecht, the Netherlands or firstname.lastname@example.org. You will receive a response in writing within 4 weeks.
7.3 You may also ask us to delete your personal data from our systems. We will comply with such request unless we have a legitimate ground to not delete the data. After the data have been deleted, we may not immediately be able to delete all residual copies from our active servers backup systems.
7.4 We may reject requests that are unreasonably repetitive, require disproportionate technical efforts or have disproportionate technical consequences, risk the privacy of others, or would be extremely impractical.
7.5 We may charge you a maximum of EUR 4,50 to cover the costs to comply with your request to access or rectification.
8. RIGHT TO OBJECT
8.1 You may object to certain use of your personal data if such data are processed for other purposes than necessary for the performance of our services or for compliance with a legal obligation. You may also object any further processing of your personal data after prior given consent.
8.2 You can object to the processing of your personal data by sending a letter or e-mail to Unit4 N.V., Corporate Legal Department, P.O. Box 5005, 3528 BJ Utrecht, the Nether-lands or email@example.com to what kind of processing of your personal data you object. You will receive a response in writing within 4 weeks.
8.3 If you object to the further processing of your personal data, this may lead to fewer possibilities to use our websites and other services.
9. INFORMATION SECURITY
9.1 We take all reasonable, appropriate security measures to protect Unit4 and our customers from unauthorised access to or unauthorised alteration, disclosure or destruc-tion of personal data we hold.
9.2 Should despite of the security measures, a security breach occur that is likely to have negative effects to your privacy, we will inform you about the breach as soon as reasonably possible.
10. APPLICABILITY AND CHANGES