Why Unit4?

  • At a glance

    Unit4 Property Management is an administrative system specifically for the real estate sector, providing strong support for all property management and property administration. The solution's strong focus on:

    • the lease out process
    • lease administration
    • property management
    • portfolio management

    It is complemented by other important functions such as budget and simulations, taxation, VAT, portfolio monitoring, case management and billing. Our experience has enabled us to focus our development on key areas:

    • Commercial private real estate companies
    • Residential private real estate companies
    • Property/Facilities Management organisations

    Unit4 Property Management is underpinned with extensive financial management and strategic planning capabilities to provide a complete solution.

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  • A better solution

    The solution provides important clarity and control, while providing functionality in the following key areas:

    • The smooth lease agreement administration means tenants receive the correct invoice and reduces the chance of debt.
    • You can't miss a retrospective invoice as everything is organised to a specified date.
    • The solution provides effective management of the whole process, from termination to new agreement in one workflow.
    • Keep control over lease termination dates or when you have promised further information for customers within a specific time.
    • Follow up all activities and keep in contact with your customers, reducing the chances missing important deadlines and decisions.

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  • Cloud at your Speed

    Enabling your team to fully control your move to the cloud securely - at the speed you require.

    • Flexible: you choose if and when to transition your solutions to the cloud, with minimal effort.
    • Standardised: Easy to implement and use, with low implementation costs, and vastly reducing the time to value. 
    • Ready to use: Access your software anywhere, anytime, with any device without delay.
    • Business continuity: Continually benefit from the latest innovations with our cloud options - without extra configuration or extensive testing.

    With Cloud at your Speed, you have full control of what goes on the cloud, and when it gets there.

    Read more about Cloud at your Speed

    Unit4 cloud your way


  • "It is much more modern, giving a completely different user experience and also gives the rent administrator significantly better support."

    - Castellum

  • “We view our relationship with Unit4 as a trusted partnership and whichever way our strategy takes us, we consider Unit4 Business World On! to be a core part of any changes we make.”

    - Maintenance Manager, Finance, Coor Service Management

    Read the full success story

  • "Performance Reporting as I see it, has helped to increase the benefits of the consolidation system. Now we can quickly obtain such results as budget and forecast deviations at different levels down to each individual property."

    - Group Controller, AB Sagax

    Read the full success story

Key Capabilities

Lease out

Unit4 Property Management helps you manage the whole 'lease out' process, from finding a vacant property, or part of a property (for example, an apartment, an office or a parking lot) to matching it with an appropriate tenant. The solution includes:

  • Property criteria for matching - residential or commercial.
  • Prospect management.
  • "Vacant object" screen for easy search.
  • Notification of interest for vacant residential or commercial property.
  • Notification of request to rent in a specific area.
  • Full and accurate matching of interest and property.


Lease administration

Unit4 Property Management streamlines the lease administration/agreement process, by enabling you to set the rent at the correct rate and accurately bill tenants. The solution covers the whole process of concluding an agreement with a new or existing tenant, including:

  • Creating an agreement form from a template.
  • Calculating rent amount.
  • Sending agreements to tenants for approval.
  • Concluding signed agreement in the system.
  • Invoicing/Billing/Handling the termination of a lease agreement.

Property management

Property management in the solution includes both the physical and technical side of a property. Planning is often very detailed, working out exactly what needs to be done and when. The solution:

  • Streamlines long term maintenance planning.
  • Organises inspections as required – regular, planned and final.
  • Helps with repair/fault reporting and case management.
  • Enables effective resource planning.

Portfolio management

The solution enables you to strategically plan, execute and follow up all your projects and processes, including:

  • Rent roll analysis.
  • Investment projects.
  • Asset management.
  • Property building and maintenance.

A complete solution

Seamless integration with Unit4 Business World provides powerful functionality for:

Financial Management

  • Core finance – including posting invoices and VAT implications.
  • Project and time management.
  • Order processing and purchasing.

Strategic Planning

  • Annual budgeting and forecasting.
  • Project and investment management.
  • Cash management.
  • Reporting.

Multi-company capabilities

  • Create new clients for existing data.
  • Maintain common data across systems.
  • Manage large volumes of clients in a single, fast workflow.