Minimize Disruption and Skip the Training
Get staff buy-in with an expense management system that’s easy, intuitive and available on-the-go.
Unit4 Travel & Expenses software takes the pain out of submitting and tracking expenses. Enter transactions and receipt images on the go. Maintain complete visibility with seamless ERP and financial software integration.
Win your staff by making expense management easy and intuitive, available on the go.
Apply customised guidelines so expense reports are right first time, in accordance with company policy.
Integrate seamlessly with finance and ERP software for end-to-end visibility and eliminate duplicate efforts.
Make adjustments and update policies in the software yourself, without the need for IT support.
Filing expenses is a pain for most travellers. As a result, they simply don’t do it on time, causing major delays and compliance issues for expense managers. That’s not the case with a system that’s user-friendly and flexible.
Users don’t require training or knowledge about current regulations, rates or relevant expense account codes to get started. They simply register their expense claims online using a computer, tablet or smartphone.
Even the smallest mistake on an expense report requires time-consuming follow up. Doing this with dozens of expense reports every month is not only annoying, it’s also costly, time draining and risky from a compliance perspective if anything escapes your attention.
Doing expenses right shouldn’t be that difficult. At last, we’ve made it easy.
It doesn’t matter if the employee’s expenses are simple or complex, the whole claim can be accessed from a single page. The system can be easily configured to enable data entry at a detailed level by cost center, project and other dimensions to meet specific organizational requirements. Combine these capabilities with a flexible workflow for reminders, validation, authorization and reporting – and doing expenses right has never been so easy.
What if the easiest way to file expense claims was also the right way? Give people a system that's easy to use, and they'll keep on top of their claims. Build compliance into the process and they'll fly through authorization.
Data collected and processed by expense management software often needs to integrate with other systems for invoicing and expense reimbursement. Doing this manually isn’t just time-consuming, it’s also error-prone.
That’s why Unit4 Travel & Expenses seamlessly integrates with most ERP, Finance and Payroll applications.
And of course it integrates beautifully with Unit4 Business World and Unit4 Financials. The basis for reimbursement of travel expenses or project invoicing is transferred to the ERP, Finance or Payroll system. Master data about employees, users and projects can be synchronized so it only needs to be updated in one place.
"The solution from Unit4 requires minimal training for end users to record time and expenses, and it enables us to ensure the quality and traceability required to deliver complex projects to the US Government, including support for the US Federal Acquisition Regulation (FAR)."
– Kongsberg Defence & Aerospace
"Unit4 Travel & Expenses is one of the most important business applications at Bouvet. It provides overview and control throughout the organization, all the way from entry of time and expenses, to transfer of a prepared invoice base to billing in our ERP system."
– Bouvet AS
"We are using Unit4 Travel & Expenses integrated with Unit4 Financials in 15 countries around the globe. Being a global company it is vital for us to have an expense management solution that can be quickly rolled out to new countries, that requires minimal training for new users, and that has the agility to cope with many local regulations and statutory requirements. Unit4 Travel & Expenses delivers on all those terms."
– Wallenius Wilhelmsen Logistics
No rule or regulation stays unchanged. But relying on IT or external consultants to update new policies and workflows, is costly and frustrating when you have to do it over and over again.
That’s why Unit4 Travel & Expenses is designed to be flexible, so it can easily be configured to meet your specific needs. And when those needs change, you simply adjust the system yourself.
A wide range of travel expenses requirements can be processed in a single system. In addition to travel expense claims that incorporate travel expense allowance policies, you can define and adapt other types of expense claims with specific procedures, expense categories and cost types – without having to get into program code.
Unit4 Travel & Expenses is designed to be the simplest, most intuitive expense management solution – for business travelers and financial controllers alike. Take the pain out of processing expense reports, and see for yourself how to make the process faster, easier and fully integrated with existing enterprise software.