Improve Your Project Delivery by Maximizing Your Use of Resources
Posted by Martijn van der Hoeden
Many projects go off-track due to an inefficient use of resources. Project planning often revolves around ideal conditions, such as all employees working at high productivity levels. In reality, you rarely get these perfect conditions. Many roadblocks sit in the way of maximizing your resources, but you have a few ways to get around these.
Create a Collaborative Environment
While each team member has their own set of responsibilities, it’s difficult to accomplish their task list in a vacuum. Many parts of a project have dependencies on other work getting completed, so when your team works together, they can support and empower each other. Collaborative environments work best when your project software allows your people to share, comment and make contributions in real-time.
Use Data to Create the Perfect Teams
How do you currently put together teams for your projects? Is everyone divided up based on their departments? You’re missing out on powerful combinations that could help you ensure your projects get delivered on time.
Use performance data to create the perfect teams for each project. You may end up pulling people from all across the organization due to their skills, utilization and ability to maximize their productivity in these configurations.
Get Top-Down and Granular Views of Resource Usage
Better visibility also allows you to optimize your resource usage. An ERP designed for professional services organizations, such as Unit4 PSA Suite, gives you the necessary tools for both top-down and granular views of your resource usage. You can see whether productivity improves or decreases based on project milestones, team combinations and other factors.
On the granular level, you can drill down to look at the performance of team leaders, frontline staff, external partners and everyone else involved in your projects. This information is critical for optimizing your resources and making sure that everyone has what they need to work efficiently.
Once you've optimized your resources and received the full value from them, it's time to set your sights on the rest of your professional services organization. Watch our on-demand webinar to learn about more ways to drive operational excellence and boost performance.