Improve Your Project Delivery by Maximizing Your Use of Resources

Posted by  Martijn van der Hoeden

Many projects go off-track due to an inefficient use of resources. Project planning often revolves around ideal conditions, such as all employees working at high productivity levels. In reality, you rarely get these perfect conditions. Many roadblocks sit in the way of maximizing your resources, but you have a few ways to get around these.

Create a Collaborative Environment

While each team member has their own set of responsibilities, it’s difficult to accomplish their task list in a vacuum. Many parts of a project have dependencies on other work getting completed, so when your team works together, they can support and empower each other. Collaborative environments work best when your project software allows your people to share, comment and make contributions in real-time.

Use Data to Create the Perfect Teams

How do you currently put together teams for your projects? Is everyone divided up based on their departments? You’re missing out on powerful combinations that could help you ensure your projects get delivered on time.

Use performance data to create the perfect teams for each project. You may end up pulling people from all across the organization due to their skills, utilization and ability to maximize their productivity in these configurations.

Get Top-Down and Granular Views of Resource Usage

Better visibility also allows you to optimize your resource usage. An ERP designed for professional services organizations, such as Unit4 PSA Suite, gives you the necessary tools for both top-down and granular views of your resource usage. You can see whether productivity improves or decreases based on project milestones, team combinations and other factors.

On the granular level, you can drill down to look at the performance of team leaders, frontline staff, external partners and everyone else involved in your projects. This information is critical for optimizing your resources and making sure that everyone has what they need to work efficiently. 

Once you've optimized your resources and received the full value from them, it's time to set your sights on the rest of your professional services organization. Watch our on-demand webinar to learn about more ways to drive operational excellence and boost performance.

Martijn van der Hoeden

As Founder of the PSA Suite and Global Head of the PSO Center of Excellence, Martijn van der Hoeden drives to provide the Professional Services Organizations to improve their performances and maximize their organizations efficiency with the Unit4 PSA Suite.