Procurement management software for ERP
Powering cost control and streamlined practices
Unit4 procurement management software gives your teams the tools to support, automate, and standardize all phases of the purchase order cycle – from requisitions to paying vendors. With purchase order management software capabilities built into Unit4 ERP, you can streamline approvals, manage contracts, and maintain complete oversight of procurement activities.
Watch our explainer video and see how we can empower your teams to optimize spending across the enterprise.
Purchase order management software capabilities
- Find products and services on internal or external catalogs and submit purchase requests for approval for any item or service.
- Perform order acknowledgments and confirmations from suppliers manually or electronically.
- Make funding checks to understand and optimize budget impact before approval.
- Enable the process of ordering internal services such as catering, estate and building department, IT services, etc.
- Control this all through automatic cross-charges and without involving accounts payable.
- Provide a central repository for finding and accessing contracts.
- Raise purchase requests, purchase orders and incoming invoices.
- Automatically ensure contract references match the purchase orders or contract details.
- Thanks to the flexible engine, gain an accurate overview of available funds before spending to prevent budgetary overruns and maverick spending.
- Define procedures according to organizational needs with the option of automated or manual fund checks connected with several different transactions like purchase requests, purchase orders, incoming invoices, general ledger, or travel expenses.
- Register and post batches of incoming invoices with AI-powered accuracy.
- Speed up time-to-pay with predictive coding and automated workflows.
- Simplify administration and minimize errors with advanced invoice tracking.
Create a better way to work
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Optimize spending patterns and regulate costs.
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Streamline procurement practices.
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Empower your people to make buying decisions.
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Reduce maverick spending.
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Negotiate better terms and prices with your suppliers.
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Reduce the cost of in-house catalog management.
By automating tasks and shifting procurement processes across to line managers with Unit4, Middlesbrough Council has increased finance productivity significantly. At the same time, we are maintaining fast, complete strategic oversight.
Justin Weston
Chief Accountant, Middlesbrough Council
Trusted worldwide by organizations that serve people
Customer Story: City of Lincoln Council
Smart, unified Unit4 finance and procurement software systems are helping this local authority to automate manual processes, make the most of its resources and deliver more efficient, joined-up public services to around 100,000 citizens.
Helpful resources
Research report
IDC MarketScape: Worldwide AI-enabled procure-to-pay application 2025 vendor assessment
Explore Unit4’s strengths in delivering a unified, user-friendly procurement platform designed for people-centric organizations like yours.
Datasheet
Product Focus: Unit4 ERP - Procurement Management
Explore our full procurement system to support, automate, and standardize all phases of your organization’s purchasing cycle.
eBook
The comprehensive guide to Source-to-Pay in 2025
Create end-to-end visibility across the procurement lifecycle by combining strategic sourcing elements with operational processes.
Resource page
Achieve end-to-end procurement excellence with Unit4 Source-to-Pay
Streamline your entire procurement lifecycle with a unified platform that combines ERP Procurement (P2P) and Source-to-Contract (S2C) capabilities.
