Skipping the Training
Win staff by making travel expenses management easy, intuitive, and on the go
Unit4 Travel & Expenses software takes the pain out of submitting and tracking expenses. Enter transactions and receipt images on the go. Maintain complete visibility with seamless ERP and financial software integration.
Filing expenses can be a pain, from keeping paper receipts to inputting amounts, currencies, cost centers, and project codes. And that’s before managers and finance have to approve and check claims. What if claiming expenses was as simple as taking a photo of your receipt and emailing it to your enterprise system.
The system would automatically process the claim, with approvals and checks triggered only when really needed. Employees would spend less time on low-value admin and more on making a difference and creating value, as well as becoming more engaged in the process.
Managing expenses can be a real drag on your finance department. Wouldn't it be valuable for the whole business if filing expense reports was simply self-driving? Here's how we can help.
Even the smallest mistake on an expense report requires your follow up. Doing this with dozens or more expense reports every month is not only annoying, it’s also costly – time draining and risky from a compliance perspective if anything slips your attention.
Doing expenses right shouldn’t be that difficult. At last, we’ve made it easy.
It doesn’t matter if the employee’s expenses are simple or complex, their whole expenses claim can be accessed from a single page. The system can be easily configured to enable data entry at a detailed level by cost center, project or other dimensions to meet specific organizational requirements. Combine these capabilities with a flexible workflow for reminders, validation, authorization and reporting – and doing expenses right has never been so easy.
Data collected and processed by expense management software often needs to integrate with other systems for invoicing and expense reimbursement. Doing this manually isn’t just time-consuming, it’s also error-prone.
That’s why Unit4 Travel & Expenses seamlessly integrates with most ERP, Finance and Payroll applications. And of course it interoperates with Unit4 ERP and Financials applications such as Coda Financials. The basis for reimbursement of travel expenses or project invoicing is transferred to the ERP, Finance or Payroll system. Master data about employees, users and projects can be synchronized so it only needs to be updated in one place.
“Unit4 Travel and Expense Management is one of the most important business applications at Bouvet. It provides overview and control throughout the organization, all the way from entry of time and expenses, to transfer of a prepared invoice base to billing in our ERP-system.” - Bouvet AS
“The solution from Unit4 requires minimal training for end users to record time and expenses, and it enables us to ensure the quality and traceability required to deliver complex projects to the US Government, including support for the US Federal Acquisition Regulation (FAR).” -Kongsberg Defence & Aerospace
“We are using Unit4 Travel & Expenses integrated with UNIT4 Coda Financials in 15 countries around the globe. It is vital for us to have an expense management solution that can be quickly rolled out to new countries, requires minimal training, and has the agility to cope with many local regulations and statutory requirements. Unit4 Travel & Expenses delivers on all those terms.” - Wallenius Wilhelmsen Logistics
“Unit4 Business World’s flexibility lets us get pertinent information out to help us improve efficiency and make better business decisions.”
- Information Systems Project Manager, Peace Hills Insurance
No rule or regulation stays unchanged. But relying on IT or external consultants to respond with new policies and workflows, is costly and frustrating when you have to do it over and over again.
That’s why Unit4 Travel & Expenses is designed to be flexible, so it can easily be configured to meet your specific needs. And when those needs change, you simply adjust the system yourself.
A wide range of travel expenses requirements can be processed in a single system. In addition to travel expense claims that incorporate government-recommended travel allowances or company allowances, you can define and adapt other types of expense claims with specific procedures, expense categories and cost types – without having to ask a coder.
Unit4 Travel & Expense software is designed to be the simplest, most intuitive expense management solution – for business travelers and financial controllers alike. Take the pain out of processing expense reports, and see for yourself how to make the process faster, easier and fully integrated with existing enterprise software.