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Digital capabilities available in the Unit4 Cloud can boost productivity across your organization

from  February 1, 2024 | 3 min read

A productive organization can achieve corporate goals more easily and generally become a more effective enterprise. 

Whether that’s a nonprofit delivering value to citizens and donors, or a professional service organization trying to provide the best service to customers; enterprises of all sizes and types will benefit from increasing productivity with digital tools.

For most enterprises this productivity stalls in the back-office, where admin tasks and data management require a succinct and comprehensive strategy to keep an enterprise ticking – Cloud-based ERP drives the productivity these organizations lack.

Unit4 can provide digital capabilities in the Unit4 Cloud that can help provide an efficient productivity model for organizational effectiveness - the value of digital capabilities can’t be underestimated in working environments that are hybridized and globalized.

What is productivity?

Productivity, in a wider sense, can boil down to how an enterprise manages performance, both on the large scale, being able to identify and address imbalances with actionable solutions, as well as on the small scale, managing people and optimizing workflow.

Yet, of course, ease of use and user experience, down to the systems and tools employees have, are key to improving productivity on an employee-to-employee level.

While arming each employee with optimal tools is key to boosting productivity, organizational effectiveness and productivity should also be factored into your model. Collaboration both within and across departments is key as executives are pushed to become more strategic.

How can an integrated and modern ERP system boost productivity?

A modern and digital Enterprise Resource Planning (ERP) system is the key here: it helps manage an organization’s data efficiently, providing visibility across all resources, including people, finances, and more – visibility is vital to address productivity imbalances.

Many organizations can become stagnant when relying on legacy systems, but digital capabilities meet modern productivity issues head-on with Cloud-enabled solutions.

Integrated data can unite teams with one mission

Storing data in one place, the Cloud, rather than across multiple independent tools, can allow all members of an organization to have the same up-to-date information and manage data succinctly.

A single team can waste a lot of time on peer-to-peer file sharing and sorting through the version history of a document. This is solved in the Cloud and employees can all access the same asset or document remotely, and even work on it simultaneously, with ease.

A single source of data truth eliminates conjecture and improves productivity across functions. This works on an isolated level with one specific report but also translates on a macro level where employees, managers, and executives, all have a clear understanding of performance across an enterprise and what needs to be done.

When data is consolidated in the Cloud data practices are much clearer, more collaborative, and help encourage productivity with easier and more effective ways of working, both day-to-day, but also between all levels of an enterprise.

Click to read ERP product brochure Gated

Automate low-value tasks with AI

Many fear that AI will replace the employee, but it can liberate your employees to become more productive. 

Employees within all functions, HR, Finances, Procurement, and more, will waste a lot of time on low-value admin tasks that can be automated easily.

By trusting Intelligent AI to confidently do these tasks in a more manageable way, teams can focus on doing more meaningful work, utilizing data to strategize, look forward, and be more productive.

Certain data tasks are just easier and less prone to error when handled by intelligent AI. A clear example of this is reporting which can often be complex and require multiple data sets. When these data sets are integrated into the Cloud, employees can use AI to easily create accurate reports at the push of a button.

User experience is key to productivity

Your employees’ experience with your HR department can also affect productivity. From having a clear understanding of progression opportunities, using digital capabilities to bridge hybrid working environments and prompt those with poor engagement, to improving the flow of organization materials and standards of practice.

As mentioned, AI can automate low-value admin tasks and free HR professionals to focus on strategy and agility, allowing an HR department to reduce future disruption. Improving the productivity of your HR department with digital tools can also improve the productivity of other teams down the line, building organizational agility for the future.

Chatbots are now being used to interact with smart automation processes, enabling users to direct workflows using plain text instructions, such as "conduct a credit check on customer x", without the need to switch systems or divert to email.

These features can help make repetitive tasks easier, creating more time for new tasks, such as analyzing and forecasting data. Users can even use mobile apps to complete tasks on the go, allowing employees to be productive even when out of the office.

These features add up to create an ERP system that is easy to use, innovative, and catered to a productive user experience. This is evident not just in user-to-user cases, but user experience across the organization is augmented with the collaboration and accessibility of data enabled by its integration into the Cloud.

Improve security in the Cloud to reduce business disruption and increase productivity

Unit4 hosts its Cloud in partnership with Microsoft Azure, trusted for its high levels of security, offering automatic data encryption and constant monitoring by experts. Cloud security means automatic updates ensure nothing is missed that could lead to business disruption.

Naturally, having improved security in the Cloud will lead to less business disruption and mean that productivity isn’t undermined by poor security measures. This enables productivity and wider organizational effectiveness from the C-suite to the individual employee.

Drive innovation and promote future productivity

Access to no/low code tools through the Cloud can increase productivity greatly. Employees with little to no coding experience can extend, connect, and even create their bespoke applications.

Unit4 leverages low/no code extensibility through our digital chatbot ‘Wanda’, and more, available in our Extension Kit. This enables a seamless, training-free, capability to extend and create applications and make the most of your digital transformation.

This naturally creates more productive ways of working that enable all employees to work efficiently, all of which contribute greatly to organizational effectiveness.

Improve productivity and organizational effectiveness with Unit4’s Cloud-based ERP

Unit4 creates people-centric ERP with tools designed to create a single operational platform for back-office functions, with a great user experience, freeing up your people from manual processes and administrative workflows so they can focus more on being productive, stay engaged, and work towards united goals.

To check out how our ERPFP&AHCM, and Procurement solutions can help your people create better ways of working, build organizational effectiveness, and hone productivity, click here to set up a demo.

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